Inventarliste template for furnished flats
An Inventarliste (inventory list) to fill in, sorted by room, with the condition at move-in and a column for move-out.
Enter every item with its quantity, year of purchase, price and condition, and have both sides sign the list. Photos of every room with its furniture show what each entry meant.
How to fill in the template
Use one line per item. If an item is not on the list, it is hard to show at move-out that it is missing.
- 1
Describe the item
Keep it short and recognisable: type, colour and size. For appliances, add the brand or model.
- 2
Count it
For crockery, cutlery, glasses and textiles, give a quantity per type.
- 3
Add the year and price
Enter the year of purchase and the price. If need be, estimate them and mark them “approx.”.
- 4
Note the condition at move-in
Say whether the item is new, used or marked, and exactly where the marks are.
- 5
Sign and keep a copy
Both sides sign the list at move-in, and each keeps a copy.
- 6
Fill in the last column at move-out
At move-out, tick off each item in the last column or note what has changed.
Template: Inventarliste
Copy the text, print it and add as many lines as you need. The German version is on our German page.
INVENTORY LIST (INVENTARLISTE) Annex to the lease dated ________ Flat (address, position): ________ Landlord (name): ________ Tenant (name): ________ List as of (date): ________ Columns per line: No. | Item (type, colour, brand) | Quantity | Year | Price € | Condition at move-in | Move-out: ok / finding LIVING ROOM 1 | ________ | ____ | ____ | ______ | ________ | ________ 2 | ________ | ____ | ____ | ______ | ________ | ________ 3 | ________ | ____ | ____ | ______ | ________ | ________ 4 | ________ | ____ | ____ | ______ | ________ | ________ BEDROOM 5 | ________ | ____ | ____ | ______ | ________ | ________ 6 | ________ | ____ | ____ | ______ | ________ | ________ 7 | ________ | ____ | ____ | ______ | ________ | ________ 8 | ________ | ____ | ____ | ______ | ________ | ________ KITCHEN (appliances, crockery, cutlery, pots) 9 | ________ | ____ | ____ | ______ | ________ | ________ 10 | ________ | ____ | ____ | ______ | ________ | ________ 11 | ________ | ____ | ____ | ______ | ________ | ________ 12 | ________ | ____ | ____ | ______ | ________ | ________ 13 | ________ | ____ | ____ | ______ | ________ | ________ BATHROOM 14 | ________ | ____ | ____ | ______ | ________ | ________ 15 | ________ | ____ | ____ | ______ | ________ | ________ HALLWAY AND OTHER ROOMS 16 | ________ | ____ | ____ | ______ | ________ | ________ 17 | ________ | ____ | ____ | ______ | ________ | ________ TEXTILES (mattresses, duvets, pillows, curtains, rugs) 18 | ________ | ____ | ____ | ______ | ________ | ________ 19 | ________ | ____ | ____ | ______ | ________ | ________ PHOTOS Photos of every room with its furniture from move-in day belong to this list: [ ] yes [ ] no Where available (link or storage): ________ MOVE-IN Place, date: ________ ________________________ ________________________ Signature landlord Signature tenant MOVE-OUT Place, date: ________ ________________________ ________________________ Signature landlord Signature tenant
This is a general template, not legal advice. Add lines and rooms to match your flat.
Why this matters
The tenant does not pay for normal wear on furniture (§ 538 BGB). If an item is damaged, its current value counts. You can only deduct if it is certain that the item was intact at move-in.
General information, not legal advice.
Frequently asked questions
How precisely do I have to list crockery and small items?
List crockery and small items with a quantity per type, such as “6 dinner plates” or “12 forks”. Leave out consumables like washing-up liquid or toilet paper.
What do I enter if I no longer know the price?
Enter an estimated price and the approximate year, and mark them “approx.”. An honest estimate helps more later than an empty column.
Does every new tenant need a new list?
Yes, every new tenant needs an up-to-date list. Before every move-in, check what is still there and in what condition, and have the current list signed.
Also in this topic: Letting furnished to students: lease, Kaution, handoverMöblierungszuschlag: how much surcharge is allowed
Is someone moving into your furnished flat soon?
Fill in the Inventarliste and record every room with its furniture before you hand over the keys. BildProof guides you through the flat and creates a structured condition report.
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